Report text can be accessed by clicking on the Report Text tab for your meeting. From there you can choose to view the text by selecting the latest version.
This screen displays information such as the status of the text, what agenda item it relates to and who the rapporteur is. You will also have the option of downloading the report text, in case you wish to suggest changes by creating a comment and attaching your new version for the rapporteur (see the Comments section further down).
Each report text version will show a document preview (click the black arrow to expand).
You can view previous versions of the report text by scrolling to the bottom of the page and clicking the link to the version PDF file. Comments on that version of the text can also be viewed here.
You also have the ability to create your own bundle of report text (this is different from the bundles created by the Secretariat for report adoption or Conservation Measures drafting which can be accessed under the Bundles tab).
Under the Report Text tab you will see a list of the agenda items and their related report text. Tick the box next to the agenda item you would like to include in your report text bundle and then click 'Download selected'.
A PDF file will then be created with a cover page that displays what report text has been included.
Throughout the meeting you will be able to post comments on the report text. Comments apply to the individual version of the text and not the agenda item as a whole, therefore, the ability to make comments will only become available once report text has been submitted by the rapporteur. Any participant can post comments by utilising the comments box when viewing report text. You can type or paste text and even add attachments.
Comments can be made by clicking the 'Add comment' button when viewing the Report Text tab or when viewing an individual version of report text.
Scroll down under the report text document preview to leave a comment. Click the 'save' button to submit your comment.
Comments relating to the latest version of the text are displayed in hierarchical threads underneath the document preview.
You can also view comments made on previous versions of the text by clicking on the version number at the bottom of the page.
Rapporteurs will be alerted by email when a new comment is posted. It is up to them to incorporate comments and create a new version of the text. Once the status of the report text has changed to Pending Approval or Approved, the alerts will be sent to the Chair/Convener and meeting support staff.
You can subscribe to receive email alerts when new comments are posted by following this guideline.
You can also browse for recent content additions (report text, comments, etc.) by selecting the ‘Find Content’ function.
You have the option of narrowing your search to Report Text, Supplementary Documents or Comments (by default all three options are selected). Select the content type you wish to search for and click ‘Search’. You can also further narrow your search by entering an agenda item, author, keyword or delegation.
A list of results fitting your search criteria will be displayed and you have the ability to sort by 'Date Created' or 'Delegation' and then view the results by descending or ascending order.
Once the results have loaded you can see a preview of any comments (if applicable). To view the Report Text, Supplementary Document or Comment that you have searched for, click the link provided.