Rapporteurs are responsible for preparing and uploading report text to the website for their allocated agenda items. Only Rapporteurs and Conveners/Chairs have been granted the access permission to carry out this task. You can check the Rapporteur assignments by viewing the meeting agenda.
To add report text, navigate to the appropriate meeting, select the ‘Report Text’ tab and click on the existing report text version (do not click 'Add new report text' unless you are submitting an entirely new document like an annex or tables).
Blank versions of the report text template (also known as 'Version 0') have been uploaded for you to download and use when preparing your text. Download the Word document provided and save it with a new file name (e.g. sc-40 item 3 v1).
When you are ready to upload your new version of the text, click the ‘Create new version of this report text’ button to start the process of submitting your document.
Attach your draft report text in Word format.
Assign a version number as appropriate. For example, if this is the initial draft of your report text it will be Version 1.
You can also set a deadline for the reviewing period, indicating the ability of a rapporteur to effectively incorporate comments into the text. Use your discretion to set an appropriate time frame. The deadline is a recommendation only and the item will not close to comments once the set time has passed.
Setting a review period will enable a countdown timer on the report text page.
Save your report text with the appropriate status, either 'In progress' if the report text is still under discussion or as 'Pending sign off' when you are ready for the Convener/Chair to sign off. Click the 'Save' button to submit your new version.
Note: If report text already exists for an agenda item you will be prompted with an alert at the top of the screen.
You will be directed back to the latest version so you can choose to 'Create a new version of this report text' instead. You must use this option to submit new versions of your report text unless you are providing a new contribution to the agenda item such as tables or figures.